I have been asked to write to the congregation to share a summary of, and reason for, the by-law revisions that we are proposing at the meeting at the end of October. We have very much desired for this process to have the input of the congregation, and I am hopeful that giving a summary might encourage you to either review the draft (7 pages), or to at least understand the intent with which we approached the revision.
For reference, you can read the three documents that currently govern St. Timothy at this link:
And you can read the proposed draft at this link:
There are three main factors that the revision sought to address.
– The first, and simplest, is that we currently have three documents, and so we condensed them into one document, sorting out related topics as best we could.
– The second is that our current documents contain a fair amount of unnecessary information, such as the background of the term “vestry”. We sought to remove anything that did not directly concern the governance and function of the organization of St. Timothy.
– The third, and most substantial, is that our current documents are self-contradictory in a few places, including the selection of vestry members and officers of the church. This may lead to confusion and conflict in the selection of church leadership. In drafting a revision, we sought to choose the selection process that seemed most appropriate for the current needs of St. Timothy. This results in:
- A cleaner process for nominating and electing vestry members
- A clear method of selecting the Senior Warden, Junior Warden, and Clerk from among the vestry members, and the treasurer from the congregation
- The potential for a smaller vestry (minimum of six lay members)
I hope that this has been helpful for you.
Please remember that we will host an informal meeting to receive input on October 15, 2:30pm at Ascension Lutheran.
We will be holding a formal congregational meeting to vote on the revision October 29 following the service. This meeting will also include a financial and ministry update for the congregation.
Special thanks to Philip Nadeau and Brenda Vinson, who helped draft this revision during their term as the wardens of the church.
Blessings in Christ,